MORETON SAY VILLAGE
HALL
COMMITTEE
Minutes of the meeting held on
Thursday, 22nd September, 2011
in the Clive Hall at
7.30 p.m.
Present:
Mr A Martin, Chairman, Mrs J Davies, Secretary, Mr C Dutton,
Mr A. Porter, Mrs. A. Atkins and Mr G. Lester.
Apologies
received from Mrs. S. Dutton, Mrs C. Davies and Mrs J. Edwards.
The minutes of the previous
meeting were signed as correct and the Secretary read out the last
report sent to all members of the committee earlier in the year.
There were no
items arising not dealt with under the Agenda.
Mrs. Davies
provided a copy of the plans for the kitchen improvements for every
one to view and the committee discussed the layout and possibilities
for reducing the work necessary if we are unable to secure
sufficient grants. It
was felt that we should press ahead and attempt to raise enough
funds to finish the improvements completely rather than do part of
the job. Mrs Davies is
to meet with Mrs G. Porter from Shropshire Council, week beginning 3rd
October to show her the hall and see if further funding seams can be
suggested.
Mr Dutton gave a
report of his meeting with the LJC planning committee on Wednesday,
21st September when our grant application came before the
members of the committee.
He stated that we were unlikely to get more than £4000 as
with the cutting back of funds nationally, the council budget for
community projects had been halved.
However the voting on the various applications does not take
place until 12th October when we would have the right to
speak for our project and Mrs Davies has untaken to do this on
behalf of the committee.
A Financial
report had been prepared with information from the bank accounts and
the Vodafone JustTextGiving site (copy attached).
At present the balance stood at £4533.85, however the meters
had just been read so there will be a considerable electricity bill
arriving soon.
Future ideas for
fund raising were then discussed fully including:
1.
A Celebratory Tea Party for the Hall’s 100th year.
To take place on Sunday, 16th
October in the Hall from
3.00 p.m.
until
5.00p.m. or possibly until
5.30
p.m.
A ticket price of £5 per adult and £2
per child over 5 years was suggested.
It was arranged that we would prepare an exhibition of
memorabilia from the earlier days of the hall, the Chairman having
in his possession various plans and letters relating to the hall and
the Secretary will try to obtain some old photographs of events held
in the hall over the years.
The Secretary suggested that
sandwiches, cup cakes and possibly scones would be sufficient for
the tea and will be in touch with members and friends of the hall
for help with the provision of these and with the arrangement of the
room.
She will also contact the
local Reporter for the Market Drayton Advertiser to see if we can
arrange some publicity for the event.
2.
Folk music event.
It was agreed to go ahead with the booking of the folk group
known as Whalebone for Friday, 11th November, 2011.
They
provide advertising and ticket information and will charge half the
box office money, thus ensuring that we will not be left with a
financial loss. A price
of £7.50 was suggested by the Band as being the present usual price
and any money made from the bar and a raffle would be ours.
Members felt that this was a good, new venture for us and would
raise the profile of the Hall.
The Chairman was to approach the owner of Joules Brewery for
a barrel of beer and undertook to take charge of getting the wine
and soft drinks. Mr
Porter kindly said that he and his wife would run the bar for us.
The event would start at 7.30 p.m.
and the band would play for two hours with a twenty minute break in
the middle.
3.
Pooh Stick Race. The Chairman explained that some years ago
we held a Pooh Stick Race in aid of the hall which proved to be very
successful. We sold
each “stick” (which are actually tongue sticks used by the doctor
when looking in a patient’s mouth) for £1 and wrote the purchasers
name on in waterproof pen.
The
sticks were thrown into the River Duckow from Longford and collected
at Nobridge. This was
found to be rather too long so the Chairman suggests starting at the
same point which is very safe for children and getting the sticks
out by Mr Mitchie’s new bridge.
Date agreed for Sunday, 26th February,
2012, possible starting time
2.00
p.m.
4.
Sponsored Walk around part of the Parish beginning and ending at the
Clive Hall. Pencilled
in date of Sunday 22nd
April, 2012 start time of
11.00 a.m.
5.
Further ideas for next year included a curry evening or
supper evening, and a sponsored cycle ride.
Mrs Davies is to ensure that all this information reaches the
Web Master for the village Site and is well advertised around the
Parish.
Any other business
Mr Porter reported problems
with the automatic outside lights and Mrs Davies was to get in touch
with the builders to get them rectified as soon as possible.
There being no further business the meeting was closed at
8.30p.m.
NB
Mrs Davies has received a
request from Mrs Carolyn Davies to investigate the possibility of
holding Flicks in the Sticks at the Hall and will report back at the
next meeting.